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How to Print on Labels

How to Print on Labels

How to Print on Labels with Templates

Our free label templates for WORD together with our online help make it very easy for you to print on our labels.

Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.

How to add text to your template

Within Microsoft Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select the label layout if you know the equivalent Avery code. Avery label codes are listed in the table below and in all our product descriptions.

How to remove outline from label templates

However, to make things easier, we have produced the label template table below where you can simply download a WORD or PDF label template file to assist you to print on labels.

Always test on a piece of paper first as all printers feed differently and some adjustments may be required.

Sometimes clients just can't get our templates to work for them. So, on every PDF template, we have included all the techincal data so you can set up your own templates.

Most Laser printers have an alternative setting for 'labels'; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the 'properties' or 'settings' option where you will find a selection of 'material' settings. Choosing the 'labels' setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the 'normal paper' settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

See the Frequently Asked Questions for more information on how to print on labels using a template.

Rectangular Label Stickers
No. Per Sheet Size (mm) Avery Code
WORD Template PDF Template
1 200 x 289 L7167 1up.doc 1up.pdf
2 200 x 143 L7168 2up.doc 2up.pdf
4 99 x 139 L7169 4up.doc 4up.pdf
6 99 x 93 L7166 6up.doc 6up.pdf
8 99 x 68 L7165 8up.doc 8up.pdf
10 99 x 57 L7173 10up.doc 10up.pdf
12 63 x 72 L7164 12up.doc 12up.pdf
14 99 x 38 L7163 14up.doc 14up.pdf
16 99 x 34 L7162 16up.doc 16up.pdf
18 63 x 47 L7161 18up.doc 18up.pdf
21 63 x 38 L7160 21up.doc 21up.pdf
24 63 x 34 L7159 24up.doc 24up.pdf
40 46 x 25 L7654 40up.doc 40up.pdf
65 38 x 21 L7651 65up.doc 65up.pdf
189 25 x 10 L6008 189up.doc 189up.pdf
Round Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template
6 88 round 88mm round 88mm
12 63 round 63mm round 63mm
15 51 round 51mm round 51mm
24 45 round 45mm round 45mm
35 37 round 37mm round 37mm
48 30 round 30mm round 30mm
70 25 round 25mm round 25mm
117 19 round 19mm round 19mm
216 13 round 13mm round 13mm
Square Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template
12 64 x 64 square 12.doc square 12.pdf
35 37 x 37 square 35.docx square 35.pdf
70 25 x 25 square 70.doc square 70.pdf
Oval Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template
4 95 x 134 Oval 4.doc Oval 4.pdf
6 92 x 76 Oval 6.doc Oval 6.pdf
10 55 x 75 Oval 10.doc Oval 10.pdf
16 48 x 70 Oval 16.doc Oval 16.pdf
20 40 x 50 Oval 20.doc Oval 20.pdf
Heart Shaped Stickers
No. Per Sheet Size (MM) WORD Template PDF Template
8 69.3 x 69.1 Heart8.doc Heart8.pdf
12 60 x 66.6 Heart12.doc Heart12.pdf
24 43 x 43 Heart24.doc Heart24.pdf
Butt Cut Rectangles
No. Per Sheet Size (MM) WORD Template PDF Template
1 210 x 297 Butt1.doc Butt1.pdf
2 210 x 149 Butt2.doc Butt2.pdf
3 210 x 99 Butt3.doc Butt3.pdf
4 105 x 149 Butt4.doc Butt4.pdf
8 105 x 74 Butt8.doc Butt8.pdf
16 105 x 35 Butt16.doc Butt16.pdf
30 70 x 30 Butt30.doc Butt30.pdf
A5 Labels
No. Per Sheet Size (mm) WORD Template PDF Template
1 210 x 148.5 Y001.doc Y001.pdf
2 105 x 148.5 Y002.doc Y002.pdf
28 31 x 26 Y028.doc Y028.pdf

In addition to these regular label templates, download and experiment with 100’s of non standard free label templates in our Made to Order Label stickers section.

Design & Print Tips

  • Laser and Inkjet printer have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
  • If the print does not line up perfectly, adjust the page margins. This can be done in the 'Page Settings' section under the 'File' tab.
  • Water in the label adhesive can evaporate when used in hot printers, so we don't suggest printing the same sheet more than once.
  • Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
  • Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
  • Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.
  • Another set up option is to refer to the technical data on our PDF templates to set up your own layouts.

All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.